Vice Deanship of Academic Affairs

Field Training Unit

• Preparing an introductory booklet on field training, its mechanism, controls and conditions, to be distributed to students. It updates with new systems periodically.
• Holding workshops in cooperation with other bodies aimed at familiarizing students with the nature of field training, its objectives and controls, given to students expected to go out for field training each semester.
• Communicate with the employers available to students of the College of Science programs and create a database that is updated continuously.
• Receiving female students and preparing lists of the names of students registered in field training and training bodies and sending them to the academic departments to determine a supervisor from the faculty members to supervise the student.
• Students registered in the training sign a document explaining the mechanism and conditions of the training.
• Communicate with employers and send follow-up reports for the trainee.
• Receive the reports of each trainee at the end of the training period and send them to the academic departments to take the necessary action.
• Holding the annual exhibition of distinguished graduation projects annually.
  

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 Admission and Registration Unit

• Studying the transfer requests (to and from the university) submitted by students on the electronic portal and ensuring that the transfer conditions are met.
• Conducting equivalency of transfer students' courses (internally and externally).
• Listing the submitted visit requests from inside and outside the university, studying and implementing them according to the conditions.
• Full supervision of students' registration of their courses and identify the technical or technical problems they encounter and address them urgently.
• Study the registration applications on an ongoing basis and submit a daily report to the Vice Dean for Academic Affairs to take the necessary action and ensure smooth registration for students.
• Enter study schedules on the university's website and review them accurately.
• Follow the social media account via Twitter to broadcast appropriate directions and recommendations for registering courses and the best ways to avoid conflicts between courses and help the student to build her academic schedule accurately and consciously.
• Follow up the e-mail as a direct and quick link between students and the Vice Deanship of Academic Affairs to list the registration applications and the accompanying problems and obstacles.
• Preparation of a database for internal transfer.
• Preparation of a database for external transfer.
• Preparing an equation between the plans of the academic departments.
  

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Curriculum and Study Plans Unit

• • Evaluate and update academic programs periodically.
• • Adopting the development of academic programs based on the needs of the labor market and keeping pace with the modern scientific renaissance according to the guide for the development of academic programs.
• • Implementation of the controls for reviewing the academic plans and programs announced by the university. And follow up its implementation 
• • Continuous study of the labor market's need for new outputs and thus consider the development of new academic programs according to the guide for establishing new programs.
• Develop new programs in line with recent developments.
• Preparing workshops for committee members and those interested in development to develop their skills in this aspect.
  

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E-Learning and Learning Resources Unit

• Preparing intensive workshops during the first week of study to introduce students to the Blackboard e-learning management system and its importance in the teaching and learning process. Include:
• Introducing the services it provides and how to use it.
• Directing students to use the YouTube channel link for teaching skills to deal with the Blackboard e-learning department, as well as the system page in Twitter.
• Distributing an electronic guide for students' use of the system.
• Preparing introductory workshops on the Blackboard e-learning management system for new faculty members in the same way as the previous workshops, but with regard to the faculty member.
• Supervising the project of converting courses into electronic content.
• Communicate with the university library to provide the necessary academic references for the college's programs.
• Coordination of workshops dedicated to the college from the library.
  

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 Unit Tables

• Preparing schedules in the course divisions, including: lecture dates, division capacity, classroom location, faculty member's name in cooperation with the schedules committees in the academic departments.
• Preparation of final schedules and agendas for the year.
• Limiting the occupancy rate in the halls and visuals and the extent of the need in the college.
• Providing the service of booking halls at different times for members.
• Supervising the preparation of general course schedules and communicating with the colleges that offer these courses.

Evaluation and Measurement Quality Unit

•  Identify the actual training needs of faculty members on which the effectiveness of evaluation processes depends.
• Providing adequate training for faculty members from lectures and workshops to enable them to measure and evaluate students' performance in accordance with the requirements of the Education Evaluation Commission - Higher Education Sector. 
• Continuous communication with the Deanship of University Development and the corresponding training bodies to make the most of the human resources available at the university.
• Setting general controls for the evaluation process. 
• Review the evaluation plan for program courses and ensure their consistency with learning outcomes and accreditation standards.
• Review the question papers according to the test paper review form.
• Supervising vocabulary banks and developing a mechanism to benefit from the statistical analysis of test vocabulary.
• Ensure that faculty members use matrices and corresponding means such as verbal grading scales. 
• Provide technical reports on tests and clarify strengths, weaknesses and distinctive practices.
• Develop mechanisms and plans to measure the effectiveness of the systems used in evaluating students and tests.
• Disseminate academic practices and methods used in the processes of verifying the efficiency of the evaluation process. 
• Monitoring all activities and preparing them as supporting guides in the self-study procedures of academic departments.
• Prepare an annual report on the work of the unit. 
  

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Unit of Tests

• Taking care of the approved instructions and regulations related to the examination system at the university and ministry level and disseminating them to the target groups (faculty members - female students)
• Issuance of approved task description cards for: 
• Manage the conduct of tests in the academic department.
• Chairperson of the Committee - Committee Member - Observer Member.
• Question management committee in the academic department.
• Responsibility for the official announcement of the schedules of the final and alternative exams and the venues of their convening in coordination with the Schedules Division.
• Preparing the test halls and ensuring that they complete all requirements and are ready in coordination with the Services Unit.
• Providing the necessary supplies needed by the traffic committees and the committees preparing questions in coordination with the Custody Unit.
• Unify the data announced on the committees' boards between departments to ensure their clarity for students and professors and verify the system.
• Designing forms and forms used in the administration of tests and circulating them to departments.
• Absolute organization of cases of conflict and direct supervision in terms of identifying and announcing committees, coordinating the receipt and delivery of question and answer papers, and providing monitoring.
• Coordination with the departments to achieve the ideal distribution criterion for: the number of female students versus one monitor, and the number of female students in one hall.
• Verifying the security of the buildings and corridors leading to the halls with a sufficient number of security officials and communicating in this regard with the concerned authority in the college building.
• Identify the cases of departments' need for monitoring in cases of shortage and submit them to the Agency for Administrative Affairs to cooperate in covering it.
• Prior inventory of cases of deprivation and verification of their clarity among the student, the course professor and the department.
• Daily follow-up of the progress of the final exams and monitoring what is noteworthy.
• Follow up on students' behavioral cases such as cheating and riots and communicate about them with the Vice Dean for Academic Affairs.
• Counting the daily absences and directing it to the concerned authority in the Vice Deanship for Academic Affairs.
• Monitor all activities related to the process of administering exams and prepare them as supporting guides in the self-study procedures of academic departments.
• Scheduling the operational plan for the unit's work and approving it on dates at the beginning of each semester and relying on it in implementation.
• Collect detailed reports submitted by the departments according to a unified form prepared by the unit.
• Prepare an annual report on the work of the unit with statistics and graphs.
• The tasks received are coordinated with the committees for managing the conduct of tests and managing questions within the academic departments.
  

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  Student Academic Advising Unit

• Preparing an executive plan for academic advising.
• Assigning academic advising coordinators at the college level for each department.
• Meeting with members of the Academic Advising Unit periodically to discuss the latest developments in the work and the tasks that will be implemented.
• Educating students about the objectives of the Academic Advising Unit and how to benefit from its services through meetings and bulletins.
• Receiving registration problems faced by students and providing immediate solutions through cooperation with academic advising coordinators in different departments.
• Supervising the distribution of students to academic advisors.
• Develop criteria for evaluating academic advisors.
• Studying students' special cases such as: warning and academically defaulting and searching for the best solutions to take their hands and avoid stumbling in the future and transferring them to the counseling services unit.
• Preparing questionnaires and opinion polls on the effectiveness of academic advising, which contributes to its future development.
• Encouraging academic advisors to give by activating the "Distinguished Advisor".
• Submit a periodic report on the unit's work and achievements at the end of each semester.
• Supervise and implement the student support initiative.
• Oversee and implement the Peer Lessons initiative.
  

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  Student Activities and Services Unit

• Creating the appropriate environment for the implementation of student activities through: Providing private offices for scientific clubs, in addition to a public place for the implementation of various events (Faculty of Science hall) and determining an appropriate space for each scientific club.
• Supervising and participating in the preparation of the annual plan for curricular student activities.
• Coordination between the relevant authorities to facilitate the implementation of student activities activities. 
• Follow up the completion of requests from scientific clubs to implement student activities activities.
• Preparing appropriate forms for the unit and approving them after being approved by the competent authority.
• Issuing the "Student Activities Unit at the College of Science" card for regular volunteers and also approving it as a permanent entry permit for graduate volunteers. 
• Supporting the implementation of visits - festivals - lectures - seminars - courses - workshops - opening clubs and implementing their events.  
• Follow up the implementation and coordination of joint programs between academic departments that serve the Vice Deanship for Academic Affairs at the College of Science.
• Documenting the events and following up on uploading them on the university's website.
• Provide publications and guides that are concerned with the academic output, achieve educational outcomes, and serve academic programs.
• Preparing the annual report of the student's curricular activities with the inclusion of the negatives and positives after the application of the events as well as recommendations.

Graduation Projects Unit

• Ensure the implementation of the rules and mechanisms governing graduation projects in the college and ensure their application.
• Coordination between the scientific departments, the college administration, the various departments of the university and the labor market to facilitate procedures related to the implementation of students' graduation projects.
• Proposing and finding solutions to any problems hindering the implementation of college students' graduation projects.
• Considering students' requests related to obstacles to the implementation of graduation projects referred to it by heads of scientific departments or students.
• Establishing and following up the database of graduation projects in the college. 
• Preparing the graduation projects guide annually and uploading it to the college website
• Periodic review of the graduation projects guide and updating it according to the new regulations and as required by the interest of work
• Work on establishing partnerships and memoranda of understanding with government and private sectors in society in order to adopt ideas and participate in the arbitration of graduation projects
• Measuring performance indicators for projects annually and inventory of achievement evidence
• Holding an annual exhibition to showcase outstanding projects
• Inventory of local, regional and international conferences and competitions in the fields of science specialization and announce them to students and members to contribute and nominate them
• Create a database of participants in the aforementioned conferences and competitions 
• Submit the minutes of the committee's meetings to the Vice Dean for Academic Affairs