Electronic Academic Supervision System

In the context of Imam Abdul Rahman bin Faisal University’s endeavor to achieve the Kingdom’s vision 2030 by expanding the scope of electronic services in education and providing fruitful academic services for students, the University Vice Presidency for Academic Affairs represented by the Student Support Initiative is keen to activate the electronic academic supervision services for male and female students with high quality.

System Features

• Facilitating the follow-up of academic supervision procedures.
• Automation of academic supervision procedures through the Student Records System:
  • Inventory and follow-up of students who are about to stumble electronically through the student records system, according to the performance criteria:
    1. Semester / Cumulative GPA
    2. Attendance
    3. Assignments and estimates
  • Availability of contact information for the academic supervisor and student advisor and the hours of academic supervision and student guidance
  • Reviewing requests for academic supervision for review, follow-up and redirection
  • Creating and directing individual academic supervision requests for all users, including the Vice Dean for Academic Affairs/Department Head/Head of Academic Supervision Unit/Academic Supervisor/Student Advisor
  • Creating and directing individual academic supervision requests by the student to the supervisor and vice versa
    Extracting reports of supervision requests according to the standard and status.

The academic supervision system contributes to achieving some criteria for institutional and program accreditation:

Institutional Accreditation Standards

• The second criterion (governance, leadership and management)
  2.2 Leadership and management
  5-2-2 The leaders take the appropriate measures for coordination and integration between the administrative and academic units.
• Fourth Standard (Students)
  1-4 Accepting students
  3-1-4 The institution adopts an effective electronic system to manage the admission and registration processes, retrieve data and request statistics, and follow up the progress of students during the period of their studies, and provides electronic services for students with ease and appropriate speed.
  2-4 Student records
  2-2-4 The Student Records System provides the relevant authorities at the institutional and programmatic levels with the statistical data necessary for the planning, reporting and quality assurance processes (such as: percentages of transferred, withdrawn, defaulter, apologetic and deferred students)
  4-2-4 The institution sets an effective mechanism to verify that each student fulfills the graduation requirements.
  4-4 Guidance
  1-4-4 The institution adopts an effective and comprehensive system for the provision of guidance and counseling services, according to specific plans and programmes, and through qualified, sufficient and appropriate cadres, and determines the appropriate mechanisms to follow up their implementation.

Program Accreditation Standards

• Standard Three (Teaching and Learning)
  3.3 Quality of Teaching and Student Assessment
  3-3-8 Students are given feedback on their performance and evaluation results at a time when they can improve their performance
• Fourth Standard (Students)
  4-0-7 The students of the program have effective services for academic, vocational, psychological and social guidance and counseling, through qualified and sufficient cadres.
  4-0-11 The program implements effective procedures to monitor students' progress and verify that they meet graduation requirements.
  4-0-15 The program applies effective mechanisms to ensure the regularity of its students in attendance and active participation in course activities and field experience

The criteria that determines the extent to which a student is in need of academic guidance to prevent dropping out:

• First criterion:
  1-1 The cumulative average within the specified range before the warning for each college after all semester grades are approved.
  1-2 Semester average within the specified range for each college after all semester grades are approved.
• The Second criterion:
  2-1 The continuous absence of the student in all theoretical and practical lectures for a period of two weeks for the registered course.
• The Third criterion:
  3-1 Obtaining a score of less than 60% in the semester work grades for the registered course.