Units and Committees
Committees
Academic Affairs Committee
Responsibilities
- Discuss academic matters of significant interest to the faculty, staff and students and relay its observations and recommendations to the College Board.
- Oversee the development, implementation, and evaluation of the academic program at all levels.
- Review student complaints, grievances and appeals; refer them to the appropriate entities of the College or the University.
- Discuss transfer requests and ensure it is following the university rules and regulations, before presenting it to the ad hoc committee for student transfer.
Curriculum Development Committee
Responsibilities
- Ensuring high-quality curriculum through good academic practices and standards.
- Review and recommend curriculum improvements aligned with College and University mission, vision, and goals.
- Recommend course approval, major changes, discontinuance, and general education criteria revision.
- Evaluate curriculum through examination data, assessments, textbook reviews, and teacher methodologies.
- Create a regular curriculum review plan to ensure educational goals align with the College's strategic plan and meet academic accreditation requirements for excellence in all programs offered.
Examination Facilitation Committee
Responsibilities
- To formulate, direct, implement, and monitor the College policies and guidelines on all issues related to undergraduate examinations.
- Organize the scheduling, logistics, monitoring, efficiency, and confidentiality of generating, copying and storage of examination and answer sheets.
- Coordinate program course examination schedule with class representatives and ensure classroom availability for effective examinations.
- Follow up on invigilation schedules, provide guidelines, instructions, and send schedules to departments, reporting on examination follow-up.
- Make decisions in arrangement with VDAA office, in regard to emergency situations that may interrupt the examination or interfere with the examination process.
Units
Academic Advising and Counseling Unit
Responsibilities
- Coordinate with Vice Dean for Academic Affairs to monitor students' academic performance or cases of violation of code of ethics or conduct.
- Receive the mid-semester reports submitted by the course directors from the Vice Dean for Academic Affairs - to follow students with academic/non-academic issues and direct them to their advisor/relevant authority.
- Receive reports about students' issues and follow up on unsolved cases.
- Organize and monitor workshops, seminars and counseling meetings, and their occurrences and outcomes.
Student Affairs & Registration Unit
Responsibilities
- Provide support services through technology integration and coordination with the Deanship for admission and registration
- provides services to document the student’s enrollment and progress in the programs of the College
- Data reporting to VDAA and Vice Dean for Development and Community Partnership (VDD&CP)
- Maintaining the confidentiality and privacy of the records and the data related to students.
Examination, Calibration and Competency and Unit (ECCU)
This unit is comprising of following three division’s:
Examination Division
- Develop standardized examination formats for departments, oversee rubrics and assessments, and oversee the entire process from start to finish, reporting to authorities.
- Ensure that the examinations measure the achievement of the established learning outcomes and monitor the alignment of the exam papers with the exam blueprints and the quality of written exams.
- Reporting on achievement of undergraduate Program Learning Outcomes (PLOs).
- Communication with Center of Quality of Assessment and Examinations regarding CE, college guidelines and templates
Calibration Division
- To monitor and calibrate the delivery of the course assessment and competency examination process at the college.
- Decrease the diversity between assessors by providing guidelines that enable faculty members to be consistent in grading students.
- Reduce subjectivity of assessors and ensure consistency in pre-clinical and clinical assessments.
- Create fairness and transparency in evaluative methods.
Competency Division
- To oversee and ensure that undergraduate students have completed and passed the required competency prior to progressing to the next year level.
- Communicate with course directors the approved list of competencies that will be performed.
- Monitoring the completion of all competency procedures in accordance with the approved schedule.
- Report the results of the competency procedures to the VDAA at the end of each trimester.
Learning Resources & E-Learning Support Unit
Responsibilities
- provides the support to the students and faculty members involving the following services:
- Guidance on E-Learning platform (Blackboard, Zoom, and applications of Microsoft 365)
- Distributing instructional designs, manuals and guidelines of e-learning and suggesting updated digital advances to enhance teaching and assessment.
- Providing training sessions on emerging online tools for teaching and assessment and plan sessions for orientation to faculty members who have been recently appointed.
Student Activities unit
Responsibilities
- Creating, organizing a calendar for student activities for the academic year and proposing the required budget.
- Development of organization structure required to carry out the activities.
- Announcing the activities established by the unit and encouraging students and faculty members to participate and contribute to the success of these activities.
- Directly supervise activities inside and outside the college and provide a comprehensive evaluation of the event's content.
- Honoring the best student clubs' presidents and participants at the end of each academic year.