Duties and tasks of General Academic Supervisor:
- Allocating hours for academic supervision to meet the guided students, discuss the challenges they face during study, and try to solve them in appropriate ways.
- Assisting the guided students in preparing the proposed study schedule for the next semester, if needed.
- Helping students if they are facing difficulty in recording or conflicting with some subjects.
- Follow up the educational achievement of the guided students and provide them with academic assistance and support.
- Urging the guided students to attend the courses and training workshops provided by the University Advising Center.
- Encouraging students and urging them to attend the courses and training workshops provided by the Deanship of Student Affairs and the Alumni Unit.
- Increasing students' awareness of the importance of using resources and making maximum use of them, such as the e-learning website and the digital library.
- Urging students to participate in curricular and extracurricular activities
- Emphasizing the importance of attendance and discipline during the study.
Duties and tasks of the academic supervisor towards new and transferred students:
- Holding a group meeting with the new guided students at the beginning of the semester
- To welcome them, get to know each other, and present a plan of action with them.
- Clarify the importance of communicating with the academic supervisor and student advisor and informing them that their job is to help and support them.
- Identifying the communication ways with the academic supervisor, the academic supervision hours, and the student advisor through the Student Information System
- Student Records System << Supervisor and Student Advisor << Supervisors Data
- Introducing the electronic academic supervision services in SIS and how to communicate electronically with the supervisor by creating notes and responding to requests
- Introducing the electronic academic supervision page on the university's website and its contents of university guides and regulations.
- Guiding them to the need to build a good relationship between them and all faculty members based on respect and appreciation and investing them in good academic achievement.
- Inform them to the need to know the academic calendar, especially the dates of registration, deletion, and addition
- Helping them understand the study plan and choose the appropriate major for them.
- Introducing the services and support provided by the university to students and how to obtain them (financial support - student services).
Duties and tasks of the academic supervisor towards regular students:
- Holding regular group meetings with the guided students at the beginning of each semester and at the end of the midterm exams at least, listening to them and discussing with them their academic achievement and the challenges they pose for advice and suggestions.
- Fill out the group counseling forms after each meeting
- Studying the case of each guided student through the follow-up report - the academic record to ensure that each student is proceeding according to the study plan and to ensure his/her graduation within the regular period.
- Taking their suggestions, recommendations, and support ways.
Duties and tasks of the academic supervisor towards students who are about to falter:
- Studying the case of each guided student through the follow-up report - the academic record - the academic information in SIS.
- Organizing individual meetings with the guided student who are about to falter at the beginning of the semester to discuss the reasons for the delay and guide them to the best ways to improve their academic level to help them overcome their difficulties and achieve their successes.
- Listening to their suggestions and the training and support they need to overcome their circumstances and problems
- Develop a preventive plan for each guided student with the department's academic supervision coordinator, the head of the academic supervision unit at the college, and the student advisor if necessary.
- Fill out individual counseling forms for the guided student after each meeting.
- Monitoring and follow-up of students' academic progress through the follow-up report and study plan or through assignments and assessments.
- Urging the guided student to attend the training courses and workshops in preventive counseling provided by the University Counseling Center to acquire some necessary study skills such as time management, planning, managing priorities.
- Helping the guided student in preparing the proposed study schedule for the next semester according to the system and discussing the appropriate and available options such as changing majors, withdrawal, transfer, visit, apology, postponement, ... etc.
- Preparing a file for each guided student that contains individual guidance forms, suggested courses for registration for each semester, and academic processes forms (withdrawal - postponement - apology...), which include the advisor's data and recommended recommendations, discussions, and discussions.
Duties and tasks of the academic supervisor towards faltering students:
- Studying the case of each guided student through the follow-up report - the academic record - the academic information in the SIS.
- Organizing individual meetings with the guided student of the faltering students at the beginning of the semester to discuss the reasons for the delay and faltering and guiding them to the best ways to improve their academic level to help them overcome their faltering and achieve success.
- Listening to their suggestions and needs for training and support to overcome their circumstances and problems
- Develop a plan for each guided student for what he needs in terms of training and psychological support, health, material and academic support in consultation with the academic supervision coordinator and coordination with the student advisor and head of the academic supervision unit at the college.
- Fill out individual counseling forms for the guided student after each meeting.
- Monitoring and following up on students' academic progress through assignments, assessments, direct communication, and meetings.
- Urging the c guided student to attend the training courses and workshops in remedial counseling provided by the University Counseling Center in order to acquire some of the necessary behaviors and study skills.
- urge them to register academic advising courses as a requirement for course registration
- Assisting the guided student in preparing the proposed study schedule for the next semester and discussing the appropriate and available options such as changing majors, withdrawal, transfer, visit, apology, and postponement.
- Preparing a file for each advisor that contains individual guidance forms, suggested courses for registration for each semester, and academic process forms (withdrawal - postponement - apology...), which include the advisor's data and recommendations, the recommended treatment, discussion and discussion.
